Contract Administrator

With a focus on operational technology and digital transformation, Capula, part of the Dalkia Group, has been a leader in advanced system integration for decades; optimising efficiency & delivering performance on a massive scale. But with continuous innovation at the heart of our business, we've always got our sights set on the future. We work in some of the most highly regulated and challenging industrial environments, and have delivered critical projects across energy, water, renewables and manufacturing.

At Capula, we are committed to fostering an inclusive and equitable workplace where diversity is celebrated in all its forms. We actively encourage applications from individuals of minority backgrounds, underrepresented groups, and those with disabilities. Our goal is to create a supportive environment where everyone can thrive and contribute their unique perspectives.

Summary of Role:

Reporting into the Nuclear team, the Contract Administrator will provide day-to-day administrative support to the HPC team. The role will help to keep quality, and security records accurate and up to date, coordinate routine activities, and provide practical support to colleagues across the business.

This is an administrative support role.  Experience in a regulated, engineering, manufacturing or construction environment would be helpful but is not essential.

The role will mainly be based at our Stone office, supporting Capula offices, manufacturing facilities and project teams. There may occasionally be a need to visit another office, customer site or supplier.

Role Description:

• Maintain QESH records, registers, trackers and shared folders, ensuring information is accurate and up to date
• Support the preparation, formatting and issue of quality and safety documents, reports, procedures and meeting papers
• Arrange meetings, take notes and follow up agreed actions
• Help coordinate internal and external audits, including arranging dates and gathering documents and evidence
• Record audit findings, actions, incidents, observations and training information on the relevant systems
• Produce routine reports and basic statistics using Microsoft Excel and other business systems
• Respond to general queries and provide day-to-day administrative support to the Nuclear Business Unit

Essential Requirements:

• Previous experience in an administrative, coordinator or support role
• Good general standard of education, including English and Maths
• Confident using Microsoft Word, Excel, Outlook and Teams
• Good written and verbal communication skills
• Strong organisation skills with the ability to manage different tasks and deadlines
• Accurate record keeping and attention to detail
• Able to work with confidential or sensitive information appropriately
• Able to work independently and as part of a team

Desirable Requirements

• Experience working in quality, health and safety, engineering, manufacturing, construction or another regulated environment
• Experience maintaining document control systems, trackers or compliance records
• Awareness of the requirements of ISO 9001, ISO 14001 or ISO 45001
• A relevant administration or business qualification

Personal Qualities:

• Friendly, helpful and professional approach
• Well organised and reliable
• Able to prioritise work and meet deadlines
• Careful and accurate, with good attention to detail
• Willing to learn and support the wider team

In return Capula offers the following benefits to permanent employees

• 28 days holiday plus bank holidays
• Flexible working
• Pension
• Life assurance policy
• Private health care
• Lifestyle screening
• Salary sacrifice programme
• Mental health assistance programme
• Cycle to work scheme
• Green car scheme
• Opportunities for professional development and growth within the company
• Professional memberships fees covered/study support

NOTE TO EMPLOYMENT AGENCIES: We are currently working with only our preferred suppliers.